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How Medical Companies Protect Their Data

When you are referring to the medical records and information management, you must know that any set up in any of the medical establishments offering services should be compliant with HIPAA, or the Health Insurance Portability and Accountability Act of 1996. The guidelines and safety standards enumerated therein apply not only to the physical records management but to the software too. Therefore you must always check the software standards for the compliance under the said Act.

The softwares are built using very strict security standards and are HIPAA compliant. These software packages are built using secured socket layers or SSL as it is known. This prohibits any unauthorized entry into the database from unknown users. Unless the person accessing the database is authorized he will not be able to store the data, modify or retrieve the data at all. There is also a system that logs in whenever users access the software and thus provides traceability.

The other feature that makes the software highly secure is the fact that the databases are encrypted. When the database is encrypted it means that the data and information stored there in has been converted into a unique code which cannot be deciphered by authorized persons.

All the software come with multi level access control security feature. This means that every user is provided with a password to be able to access and work on the system. The access to is restricted to a particular part of the system depending upon the user’s level and accordingly access rights are defined. The passwords expire after 30 days and new passwords are generate by the system or provided by the administrator or the user themselves. In the event some unauthorized person does get to know the password, he may not find it useful at all.

If the software has to be HIPAA compliant, then it has to have session timeout options too. This means that when there is no activity on a particular system, the session expires and the data on the screen will not be available for any onlooker.

The administrator has the rights to set the time limit for the timeout of sessions. Normally depending upon the location of the system the timeout limits will vary from thirty seconds to one minute.

Therefore all the databases use multi level security systems including SSL, encryption of data as well as access control through password and timeouts to block unwanted entry and protect the data with regard to the patient’s medical records. This makes it difficult for anyone to hack into the system.

Some of the highly advanced systems are programmed to shut down the minute an attempt is made by unauthorized persons. This apart, establishments also have physical security in place and ensure that access to the system is not easily available.

See various other educational articles by this same author about things including HIPAA privacy rule and what is universal health care.

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